Executive Assistant

About Cranes Varsity : 

Cranes Varsity is a pioneer Technical Training institute turned EdTech Platform offering Technology educational services for over 24 years. Being a trusted partner of over 5000+ reputed Academia, Corporate & Defence Organizations we have successfully trained 1 Lakh+ engineers and placed 70,000+ engineers. Cranes Varsity offers high-impact hands-on technology training to Graduates, Universities, Working Professionals, and the Corporate & Defence sectors.

Job Title: Executive Assistant

Position –Executive Assistant to VP
Department-Operations
Experience –Minimum 1 Years – 3 years of Edtech/IT/Corporate/Institutions etc
Education –Should have completed Any Degree BA, BCOM, BSC, BBA, BBM, MBA, PGDM, BE, BTECH

Job Description

The Executive Assistant (EA) to the Vice President provides high-level administrative and strategic support in a dynamic academic environment.  EA plays a vital role in supporting the day-to-day operations of the VP’s office, ensuring efficiency, professionalism, and alignment with the institution’s strategic priorities. ensuring smooth day-to-day operations, managing schedules, communications, and assisting in cross-functional coordination.

Key Responsibilities:

Administrative Support

  • Manage the VP calendar, schedule meetings, and handle travel arrangements.
  • Prioritize and respond to emails and messages on behalf of the VP.
  • Help prepare meeting agendas, take notes, and follow up on action items.

Academic & Institutional Coordination

  • Support the VP’s engagement with departments, faculties & campus leadership.
  • Support the preparation of reports and data for institutional accreditation, assessment, and strategic planning initiatives.
  • Track initiatives related to curriculum, appointments, assessment, and strategic academic priorities.
  • Prepare agendas, distribute meeting materials, take and distribute minutes, and manage follow-up on action items.
  • Collaborate with Institutional Research, Academic Affairs, or staff to gather and synthesize data or reports.
  • Maintain accurate records of department-related actions and timelines, ensuring compliance with institutional policies and deadlines.
  • Monitor deadlines and follow up on action items related to academic planning, strategic initiatives, and institutional reporting.

Project Coordination

  • Assist in tracking ongoing projects and deadlines across teams.
  • Support the preparation of presentations, reports, and documents.
  • Track deadlines, manage priorities, and follow through on projects to ensure timely execution.

Internal & External Communication

  • Act as a point of contact between the VP and internal/external stakeholders.
  • Draft professional emails, communications, and updates as needed.

Meeting & Event Support

  • Organize team meetings, virtual events, and off-sites.
  • Manage logistics for board meetings, webinars, and investor calls.

Roles & Responsibilities

  • Support the creation and refinement of Embedded. VLSI, IOT, Data Science align with industry standards.
  • Conduct practical workshops to demonstrate Embedded. VLSI, IOT, Data Science techniques and tools to trainees.
  • Assist in conducting training sessions on embedded systems, covering topics such as microcontrollers, programming, and system design.
  • Facilitate hands-on workshops and practical exercises to enhance participants’ learning experiences.
  • Collaborate with senior trainers to design and develop engaging training materials, including presentations, manuals, and instructional guides.
  • Maintain accurate records of training sessions, participant attendance, and assessment outcomes.
  • Prepare reports summarizing training effectiveness, participant progress, and suggestions for future improvements.

Desired Skills and Experience

  •  Negotiation Skills
  • Selling to Customer Ne
  • edsMotivation for Sales & Target Oriented
  •  Building Relationships

Desired Candidate Profile

  • The candidate should be a Graduate in any field.
  • Excellent communication skills written and verbal and negotiation skills
  • Knowledge of functioning of academic institutions and placement process
  • The candidate should have good interpersonal skills and networking in the market.
  • Multi-tier architecture knowledge
  • Excellent self-management skills (task lists, status reports, prioritisation) Commitment to quality and timely deliverable
  • Desire to understand the business.

For more information: careers@crenessoftware.com, careers@cranesvarsity.com | +91 7406788838

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